Multi-User "Users & Permissions" (Legacy)

The PhotoShelter MU account is designed as a single archive, multi-user system for organizations that need to manage and distribute their image assets. The MU Administrator can add users and grant them various permissions within the system. This controlled access makes PhotoShelter usable by everyone within an organization, whether they are a photographer, editor, or intern. 

Because PhotoShelter MU allows multiple users within an organization to interact with the archive, it's necessary to first create users and permissions.

There are two main types of users within your MU account:

Editors
An Editor has the ability to access most aspects of a MU account, including the Image Browser. One Editor must be the Administrator who can grant different Permission Sets to each Editor within the organization. The MU comes with five (5) Editor seats by default. Each additional seat is a paid seat. A photographer, intern, or chief editor within your organization might have an Editor seat.
Contributors
Contributors are photographers or image professionals that submit work to your organization. An MU can have an unlimited number of Contributor seats. Contributors can only upload images, and they do not have access to the images once they have been submitted.

Before you create additional users in your MU account, you need to set up a Permission Set. Each Editor needs to be granted a Permission Set to control what they can do within the system. The site Administrator can set up an unlimited number of Permission Sets depending on how many nuanced levels of access they want to create within their organization.

 

Adding a Permission Set

1. Select Organization > Users & Permissions from the Navigation Bar.

2. Click the Permission Sets tab.

3. Click the Create a New Permission Set link.

4. Name your set, and check the boxes that correspond to the types of access and actions you want to allow for this set. 

Note: you can always go back and edit the Permission Sets at a later date. Changes to the Permission Set affect all users to which it is assigned.

 

Adding Editor Permission Sets

Editor is the designation for anyone who has the ability to log in to the PhotoShelter MU account and access the Image Browser.

1. Select Organization > Users & Permissions from the Navigation Bar.

2. Click the Editors tab.

3. Click the Add a new Editor link.

4. Select an existing contact from your Address Book, or enter the email address of a contact new to PhotoShelter.

5. Select a Permission Set, and choose whether you want to grant Administrator rights and/or list this Editor as a Photographer.

6. You can choose to send the new Editor an invitation at the moment the account is created, or you may send it later. If you are still in the process of setting up your account and don't want to notify the users yet, do not send the email.

Once you have completed these steps, you will have added an Editor seat to your account, which will allow you to assign a user to it. 

 

To edit an Editor's Permission Set:

1. Select Organization > Users & Permissions from the Navigation Bar.

2. Click the Editors tab

3. Click the edit link next to the appropriate user.

4. Select the appropriate Permission Set from the select list.

5. Click Submit.

 

Adding Contributor Permission Sets

Contributors are people who need to be able to upload images into your MU account. In most cases, Contributors are photographers who submit images to you, but they could also be retouchers, captioning specialists, or other professionals involved with submitting image assets. You can designate an unlimited number of Contributors for your organization.

Contributors cannot log in to the PhotoShelter MU account. However, they can create free PhotoShelter accounts and upload images using the PhotoShelter Desktop Uploader or through the web interface. In order for someone to be able to upload to your MU archive, you will need to actively designate this person as a Contributor. 

Like an Editor, a Contributor can be listed as a Photographer, which means his or her name appears in a select list when you want to attribute images to a specific user. For example, you might not list a retoucher as a Photographer because he or she is doing work that wouldn't be credited as the primary creative.

 

To add a new Contributor:

1. Select Organization > Users & Permissions from the Navigation Bar.

2. Click on the Contributors tab.

3. Click the Add a new Contributor link.

4. If you want to add a contributor with an email address (recommended), enter it here. Otherwise, proceed by clicking the link to add a Contributor without an email address.

5. Check Upload if you want the Contributor to be able to upload images. In most cases, you will want this option.

6. Check Listed as Photographer if you want to attribute images to the user.

7. When setting up your list of Contributors, you can also decide whether you want to notify the Contributor right away. If you are still in the process of setting up your account and don't want to notify the users yet, do not send the email.

 

When you add Contributors, PhotoShelter automatically creates free accounts for them.

You can always edit Contributor settings once he or she has been added.

 

Removing Editors or Contributors

1. Select Organization > Users & Permissions from the Navigation Bar.

2. Navigate to the appropriate tab on this page, and click the Remove link next to the appropriate user.

Still have questions? Contact us.

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