Image metadata is the set of data that lives within an image file that describes the image's attributes -- everything from the photo's size to its resolution to its copyright information and beyond. Particularly for images on the web, metadata provides an essential role in describing, tracking, and identifying the image.
Metadata also factors significantly into SEO (Search Engine Optimization), as fields such as image captions, headlines, and keywords all help describe the contents of your image to search engines. Throughout PhotoShelter, you'll see an SEO symbol placed next to metadata fields that are relevant to SEO.
PhotoShelter allows you to edit both the descriptive and administrative metadata for your images, both individually and in batch.
- Getting Started
- Editing Metadata for a Single File
- Batch Editing Metadata
- Deleting Existing Metadata
- IPTC
- EXIF Data
- Additional Info
Getting Started
In Lumen, we've moved the batch Image IPTC metadata editor to the right pane accordion. This way you can still see your file selection while you edit metadata.
- The Expand all and Collapse all buttons are helpful when editing single metadata fields or when re-ordering your fields:
- The drag anchor to the left of each metadata field allows you to re-order the fields depending on your needs, i.e. if you use "Keywords" or "Web Statement URL" frequently, drag them to the top of the accordion. Fields will retain the order you choose.
- Toggle between the Edit and Delete icons to edit existing metadata or delete existing metadata
Editing Metadata for a Single File
- Select a file in the Library
- In the right pane, click the Metadata accordion
- Click "Edit Metadata"
- Add your metadata to the relevant fields and click Save at the bottom of the right pane
Batch Editing Metadata
- In the Library, select 2 or more files
- In the right pane, click Edit Metadata
When batch editing metadata for multiple files, you'll have three options: Append to existing metadata, Replace existing metadata and Delete existing metadata.
- Append to Existing Metadata appends new metadata to the existing metadata on all selected files. It does not delete existing metadata
- Replace Existing Metadata replaces all existing metadata on all selected files. Metadata that has been replaced cannot be reverted
- Delete Existing Metadata deletes all metadata in a chosen field for all selected files. Metadata that has been deleted cannot be reverted
Delete Existing Metadata
- Toggle the Delete icon next to the relevant field to Delete existing metadata
- At the bottom of the accordion, click Save
- In the prompt that appears, confirm the action and click Delete
IPTC
IPTC (International Press Telecommunications Council) is a consortium of the world's major news organizations. One of their main goals is providing standards to facilitate information interchange between organizations. As such, they have developed a very complete way to annotate an image with metadata. For example:
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Description/Caption
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Copyright
-
Author
-
Keywords
-
And much more
PhotoShelter fully supports the IPTC Core specification (see below), which means annotations you create in programs like Photoshop will automatically be read and extracted upon upload. More importantly, if you change the metadata in the file in PhotoShelter, we will re-embed that information into files when you allow others to download them.
When a keyword search is accessed on your PhotoShelter website, these are the searchable IPTC fields:
- Filename
- Description/Caption
- Title
- Keywords
- City
- State
- Country
- Country ISO
IPTC Core
IPTC worked with Adobe to come up with a more robust specification that added more fields and also standardized the way information was written to a file using XML. Beginning with Photoshop CS2, the full IPTC Core is accessible through the File Info panels (File → File Info). You can also use the IPTC Core with Photoshop CS by downloading the panels from the IPTC website.
Other programs like Photo Mechanic and Adobe Lightroom also support the IPTC Core standard. Older programs will support a 1990s version of the specification, commonly referred to as the IIMv4 (Information Interchange Module version 4) specification.
The full specification that describes each field can be found on the IPTC website.
IPTC Field Specifications
The following information is condensed from the IPTC4XMP Core 1.0 document:
- Caption/Description
- A textual description, including captions, of the news object's content, particularly used where the object is not text.
- Headline
- A publishable entry providing a synopsis of the contents of the news object. Headline is not the same as Title.
- Title
- A shorthand reference for the news object. While a technical identifier goes to an identifier element, Title holds a short, verbal, and human-readable name. Title is not the same as Headline.
- Keywords
- Keywords to express the subject of the content. Keywords may be free text and don't have to be taken from a controlled vocabulary. Values from the controlled vocabulary IPTC Subject Codes must go to the Subject Code element.
- City
- Name of the city the content is focusing on.
- Province/State
- Name of the subregion of a country — either called province or state or anything else — the content is focussing on — either the subregion shown in visual media or referenced by text or audio media. This element is at the second level of a top-down geographical hierarchy.
- Country
- Full name of the country the content is focusing on.
- Country ISO
- Category
- Credit/Provider
- Identifies the provider of the news object, who is not necessarily the owner/creator.
- Source
- Identifies the original owner of the copyright for the intellectual content of the news object. This could be an agency, a member of an agency, or an individual. Source could be different from Creator and from the entities in the Copyright Notice.
- Caption/Description Writer
- Identifier or the name of the person involved in writing, editing, or correcting the description of the news object.
- Instructions
- Any of a number of instructions from the provider or creator to the receiver of the news object which might include any of the following: embargoes (NewsMagazines OUT) and other restrictions not covered by the Rights Usage Terms field; information regarding the original means of capture (scanning notes, colourspace info) or other specific text information that the user may need for accurate reproduction; additional permissions or credits required when publishing.
- Copyright Notice
- Contains any necessary copyright notice for claiming the intellectual property for this news object and should identify the current owner of the copyright for the news object.
- Edit Status
- Urgency
- Job Identifier
- Number or identifier for the purpose of improved workflow handling. This ID should be added by the creator or provider for transmission and routing purposes only and should have no significance for archiving.
- Author
- Author Title
- Contact Address
- The contact information address. Comprises an optional company name and all required information to locate the building or postbox to which mail should be sent.
- Country Code
- Code of the country the content is focusing on. The three-letter code should be taken from ISO 3166.
- Contact Country
- The contact information country
- Contact Postal Code
- The contact information denoting the local postal code.
- Contact State/Province
- The contact information part denoting regional information like state or province.
- Contact Email(s)
- The contact information email address part. Multiple email addresses can be given, separated by a comma.
- Contact Web URL(s)
- The contact information web address part. Multiple addresses can be given, separated by a comma.
- Contact Phone(s)
- The contact information phone number part. Multiple numbers can be given, separated by a comma.
- Genre
- Describes the nature, intellectual, or journalistic characteristic of a news object, not specifically its content.
- Location
- Name of a location the content is focusing on — either the location shown in visual media or referenced by text or audio media. This location name could either be the name of a sublocation to a city or the name of a well known location or (natural) monument outside a city. In the sense of a sublocation to a city, this element is at the fourth level of a top-down geographical hierarchy.
- Rights Usage Terms
- Free text instructions on how this news object can be legally used.
- Scene
- Describes the scene of a photo content. Specifies one or more terms from the IPTC Scene-NewsCodes. Each Scene is represented as a string of six digits in an unordered list.
- Subject Code
- Specifies one or more Subjects from the IPTC Scene-NewsCodes taxonomy to categorize the content. Each Subject is represented as a string of eight digits in an unordered list.
- Web Statement URL
- This field should be a link (starting with https:// or http://) referencing a page about copyright ownership for the image. In most cases for PhotoShelter users, this would be a link to our licensing terms: https://www.photoshelter.com/support/license. For more info, see this on-site SEO article.
- Licensor URL
- The Licensor URL should be a link (starting with https:// or http://) to a page with info on how to acquire a license. For most PhotoShelter members, this will be your contact page. For more info, see this on-site SEO article.
EXIF Data
EXIF (Exchangeable Image File) data is the set of information assigned to your image by your camera. This information, which includes date, location, and time info, your camera settings, shutter speed, focal length, etc., may be viewed in the Right Pane of your Image Browser any time an image is selected.
EXIF data may not be edited through PhotoShelter.
Additional Info
It's important to note when you enable downloads of low-resolution comps, high-res downloads, the original file, or another specified size JPG, the file will be downloaded with all updated metadata embedded. But be forewarned that the file size can grow dramatically depending on how much metadata you have. It's not uncommon for the metadata to double, triple, or quadruple the file size of a low-resolution files.
- Your original file that was uploaded to PhotoShelter is never altered in any way. You will always be able to retrieve the exact file you uploaded.
- We do not currently re-embed metadata in PSD files and some raw files.
PhotoShelter allows you to edit both the descriptive and administrative IPTC metadata for your images, either in a batch or individual images. (EXIF data may be viewed but not edited.)