Organizing Your Library: Galleries, Collections, and Library Actions – PhotoShelter Support Center

To help with wayfinding, our new Library UI has condensed the container-level and file-level actions into an Actions toolbar. You'll see different actions depending on what type of container is selected, i.e. Collection vs. Gallery vs. File:

Creating Collections & Galleries

In Lumen (our New Library UI), you can add a new collection or gallery using the Add button at the top of the right pane:

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You can also add a new container (collection or gallery) using the + button next to Listed or Unlisted in
the left pane.

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Adding a New Collection or Gallery

In the left pane, click the + icon next to Listed or Unlisted and select Create New Container.
On the next window, click New Collection or New Gallery
Name the collection and select the Location if you want to modify it to an existing collection instead of the Library root. If you start to type in the name of a collection, matching options will appear for you to select.
Click Create.

Upload to a New Gallery

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In the left pane, click the + icon next to Listed or Unlisted and select Upload files.
Click Create new Gallery
Add a Name for the gallery and select its location (leave blank for the Library root in the section you selected previously - either Listed or Unlisted). If you start to type in the name of a collection, matching options will appear for you to select.
Choose your preference for handling duplicate files, i.e. skip, replace or upload anyway
On the next screen, type the name of the gallery you created. It will load with the results that match to choose from.
Click Select files and choose the files for upload. The upload will begin immediately.

Upload to an Existing Gallery

There are several ways to upload files to an existing gallery in Lumen. The flow below walks you through using the + in the top menu, but you can also follow the flow above and select an existing gallery when prompted, then select the files for upload.

Select an existing gallery in the left pane of the Library and click the + icon (Add) in the top menu.

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Confirm your upload location and choose your preference for handling duplicate files, i.e. skip, replace or upload anyway.
Click Select Files and choose the files for upload. The upload will begin immediately.

Collection Actions

Take actions on a selected Collection using the More menu, or select one or more Galleries within a Collection to activate the Actions toolbar. You can also find Collection & Gallery permissions for your PhotoShelter website, and controls for your users with download permissions:

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Actions you can take on Collections include:

Copy Website Link
Move to Collection
Delete a Collection
Disable Watermarks
Rename a Collection
Add a Collection Description
Set as Cover (Collection cover image)

Copy Website Link

Select a collection and click the More actions menu at the top of the center pane
Click Copy Website Link
The link to the collection on the Website will be copied to your clipboard automatically

Move to Collection

Select a collection and click the More actions menu at the top of the center pane
Click Move to Collection
Select a collection to move the container into. You can also create a new collection.
Click Move

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Delete a Collection

Select a collection and click More
Click Delete
Confirm the container selected for deletion, noting the nested collection and gallery count
Type DELETE into the box provided

IMPORTANT: Deletions cannot be undone. Files will be moved to the trash unless they have copies in other galleries.

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Enable/Disable Watermarks

Select Galleries within a Collection to activate the Actions toolbar
Click Watermarks to disable or enable watermarks for the files in the gallery

Rename a Collection

Select a Collection
In the right pane, click the Collection name
Rename the Collection (changes are applied automatically)

Add a Collection Description

Select a Collection
Expand the Description accordion in the right pane
Type your description into the field; changes are saved automatically
Delete the content in the Description field to remove the existing Description

Set as Cover (for the Collection cover image)

Select a Gallery under any Collection (only applies if multiple Galleries are under the Collection)
Choose "Set as Cover" from the list of actions